Job Description
Are you a detail-oriented professional ready to make a tangible impact on federal operations? Federal Affairs Group is urgently seeking a highly skilled Federal Administrative Specialist to join our team in Oklahoma City, OK.
In this pivotal role, you will serve as the backbone of our administrative operations, ensuring compliance with federal regulations while streamlining workflow for our leadership team. We offer a competitive benefits package, including comprehensive health coverage, a generous retirement plan, and opportunities for professional growth within the public sector.
Why Join Us?
- Immediate start date available for top candidates.
- Work with a mission-driven team dedicated to national service.
- Modern office environment with flexible hybrid work options.
Job Summary:
The Federal Administrative Specialist will be responsible for managing complex correspondence, maintaining official records, and ensuring strict adherence to the Federal Acquisition Regulation (FAR). You will act as the primary point of contact for internal and external stakeholders, ensuring seamless communication and operational efficiency.
Responsibilities
- Records Management: Oversee the classification, storage, and retrieval of official federal documents and electronic records in compliance with 48 CFR regulations.
- Correspondence Oversight: Draft, review, and distribute high-level correspondence, memos, and executive summaries with a focus on clarity and political neutrality.
- Policy Compliance: Implement and monitor administrative policies and procedures to ensure full compliance with federal, state, and local laws.
- Meeting Coordination: Schedule and coordinate high-profile meetings, preparing agendas, briefing materials, and meeting minutes.
- Reporting: Compile and analyze data for monthly and quarterly administrative reports, presenting findings to senior management.
- Vendor Liaison: Manage relationships with external vendors and contractors, ensuring service level agreements are met.
Qualifications
- Education: Bachelor’s degree in Public Administration, Business Management, or a related field is required; an equivalent combination of education and experience may be substituted.
- Experience: Minimum of 3-5 years of experience in federal or military administration, government contracting support, or a related executive support role.
- Regulatory Knowledge: In-depth understanding of the Federal Acquisition Regulation (FAR) and standard government contracting protocols.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with government-specific case management software.
- Communication: Exceptional verbal and written communication skills with the ability to translate complex information for diverse audiences.
- Security: Ability to obtain and maintain a Public Trust clearance.