Job Description
Join the Mission. Shape the Future.
Are you looking to serve your country while building a rewarding career? The U.S. Department of Administration is seeking a dedicated and detail-oriented Federal Administrative Specialist to join our dynamic team in San Francisco, CA. In this pivotal role, you will ensure the smooth operation of our regional office, supporting high-level federal initiatives and providing essential administrative support to senior leadership.
We offer a competitive benefits package, including health insurance, retirement plans, and opportunities for professional growth within the federal sector.
Responsibilities
- Oversee daily office operations, manage complex calendars, and coordinate travel arrangements for executive leadership.
- Prepare and review high-level correspondence, briefing materials, and reports with meticulous attention to detail and strict adherence to federal regulations.
- Coordinate inter-agency meetings, manage meeting minutes, and maintain comprehensive records management systems.
- Assist with the procurement process, vendor relations, and grant application preparation.
- Provide exceptional customer service to federal employees, stakeholders, and the general public.
- Ensure compliance with OMB circulars and agency-specific policies.
Qualifications
- Bachelor’s degree in Public Administration, Business, or a related field is preferred.
- Minimum of 3-5 years of progressive administrative experience in a government, legal, or corporate environment.
- Strong knowledge of federal regulations, grant management, and compliance standards.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and case management software (e.g., Salesforce, SharePoint).
- Exceptional written and verbal communication skills, with the ability to draft clear and concise documents.
- Ability to handle sensitive information with the highest level of confidentiality.