Job Description
Are you looking for a stable and rewarding career in public service? The Department of the Interior is seeking a highly organized and detail-oriented Federal Administrative Specialist to join our Tucson, AZ team. In this pivotal role, you will serve as the backbone of our operations, ensuring the efficient management of records, correspondence, and office logistics.
We are committed to fostering an inclusive environment where you can thrive professionally while contributing to meaningful federal initiatives. Join us and enjoy a comprehensive benefits package, generous leave policies, and the opportunity to serve the nation from the heart of the Sonoran Desert.
Responsibilities
- Records Management: Oversee the organization, maintenance, and digitization of federal records in strict compliance with the National Archives and Records Administration (NARA) guidelines.
- Correspondence: Draft, edit, and distribute internal and external correspondence, memos, and reports using Microsoft Office Suite.
- Scheduling: Manage complex calendars for senior executives, including scheduling meetings, conferences, and domestic and international travel arrangements.
- Communication Hub: Screen and route incoming calls and emails, acting as the primary point of contact for visitors and stakeholders.
- Travel & Logistics: Coordinate travel itineraries, process travel vouchers, and manage per diem allowances.
- Compliance: Assist in the preparation of agency reports and ensure adherence to federal procurement and administrative regulations.
Qualifications
- Citizenship: U.S. Citizenship is required for this position.
- Education: High school diploma or GED equivalent; Associate’s degree in Business Administration or a related field is preferred.
- Experience: Minimum of 2 years of administrative experience in a federal, military, or government setting.
- Skills: Proficient in MS Word, Excel, Outlook, and Adobe Acrobat.
- Security: Ability to obtain and maintain a Public Trust security clearance.
- Attributes: Exceptional organizational skills, discretion, and the ability to prioritize multiple tasks in a fast-paced environment.