Job Description
We are currently seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in San Francisco. Due to an immediate organizational expansion and increasing federal workload, this position is urgently hiring.
The ideal candidate will serve as the backbone of our federal operations, ensuring seamless coordination between departments and external agencies. You will manage sensitive records, support executive leadership, and ensure strict compliance with federal regulations. This is a fantastic opportunity to work in a dynamic environment with room for rapid professional growth.
Key Highlights:
- Work directly with federal stakeholders.
- Competitive compensation and comprehensive benefits.
- Opportunity for long-term career stability.
Responsibilities
- Manage and maintain complex federal records and filing systems in strict accordance with retention and compliance policies.
- Coordinate and schedule high-level meetings, including travel arrangements and conference logistics for federal staff.
- Prepare, proofread, and edit official federal correspondence, reports, and memorandums with a focus on accuracy.
- Process and route incoming and outgoing mail, faxes, and packages, prioritizing urgent federal communications.
- Assist in the procurement process for office equipment and supplies necessary for federal operations.
- Act as the primary point of contact for vendors and external agencies, ensuring professional and timely interactions.
- Maintain the office inventory and ensure a professional, organized workspace that meets federal standards.
Qualifications
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Public Administration, or related field is preferred.
- Minimum of 3 years of experience in administrative support or federal records management roles.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and federal case management software.
- Strong understanding of federal regulations, compliance procedures, and record-keeping protocols.
- Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal and written communication skills, with the ability to draft professional documents.
- Ability to maintain strict confidentiality and handle sensitive information with the highest level of discretion.