Job Description
We are urgently seeking a highly organized and detail-oriented Federal Administrative Specialist to join our growing team in El Paso, Texas. In this pivotal role, you will be responsible for ensuring the seamless operation of federal agency functions by managing vital records, coordinating high-level communications, and providing essential administrative support.
This is an immediate opening for a dedicated professional who thrives in a fast-paced environment and is committed to excellence in public service. If you possess a strong work ethic and the ability to manage multiple priorities, we want to hear from you.
Responsibilities
- Manage and maintain comprehensive federal records and filing systems, ensuring strict compliance with regulations and retention policies.
- Coordinate incoming correspondence, including emails, phone calls, and physical mail, routing items to the appropriate personnel with speed and accuracy.
- Prepare, edit, and format official reports, memos, and correspondence for executive leadership.
- Assist in the intake and processing of applications and scheduling of meetings and conference calls for federal staff.
- Maintain inventory of office supplies and coordinate with vendors to ensure operational readiness.
- Support audit preparation by organizing documentation and ensuring data integrity.
Qualifications
- Citizenship: U.S. Citizenship is required for this federal position.
- Education: High School Diploma or GED equivalent; Associate’s degree in Business Administration or a related field is preferred.
- Experience: Minimum of 2 years of experience in administrative support, clerical, or records management roles.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new database systems quickly.
- Communication: Excellent written and verbal communication skills with the ability to draft clear, professional documents.
- Integrity: Proven ability to maintain strict confidentiality and handle sensitive government information with discretion.