Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our expanding team in Los Angeles, CA. This is an urgent opportunity for a proactive professional to manage critical administrative functions within a federal contract environment.
In this role, you will serve as the primary point of contact for internal and external stakeholders, ensuring strict compliance with federal regulations and maintaining the integrity of our documentation systems. The ideal candidate is a quick learner who thrives in high-pressure settings and possesses a deep understanding of government protocol.
Responsibilities
- Oversee and manage the daily administrative operations of federal grant programs and contract compliance.
- Prepare, review, and submit complex federal reports and documentation in strict adherence to agency guidelines.
- Maintain accurate and secure electronic and physical filing systems for sensitive government records.
- Coordinate high-level meetings, prepare briefing materials, and take minutes for executive leadership.
- Communicate effectively with federal agencies, vendors, and internal staff to resolve administrative issues promptly.
Qualifications
- Minimum of 3 years of experience in federal or government administrative support.
- Associate's degree or Bachelor's degree in Public Administration, Business, or a related field is preferred.
- Strong working knowledge of federal regulations (FAR/FAM) and grant management processes.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and government-specific software.
- Exceptional organizational skills with the ability to prioritize multiple deadlines in a fast-paced environment.