Job Description
Join San Jose's dynamic municipal team as a Senior City Clerk and become the guardian of our city's democratic processes. This pivotal role combines public service excellence with administrative mastery to ensure transparent, efficient governance for California's third-largest city. You'll oversee elections, maintain critical municipal records, and serve as the official custodian of legislative actions – directly shaping how San Jose operates and evolves.
Position yourself at the intersection of tradition and innovation in San Jose's vibrant urban landscape. Enjoy competitive benefits, professional development opportunities, and the profound satisfaction of serving a diverse community of over one million residents. The ideal candidate thrives in fast-paced environments, values precision, and possesses a deep commitment to civic duty.
Responsibilities
- Manage all aspects of city elections including ballot preparation, polling place coordination, and certification of results
- Maintain official city records including ordinances, resolutions, and meeting minutes with meticulous accuracy
- Provide administrative support to the City Council including agenda preparation, public records requests, and legislative tracking
- Oversee the city's records management program ensuring compliance with state retention laws and digital archiving standards
- Administer oaths of office and serve as the official custodian of the city seal and official documents
- Coordinate public records requests while balancing transparency requirements with legal confidentiality obligations
- Develop and implement records management policies and training for city departments
Qualifications
- Bachelor's degree in Public Administration, Business Administration, or related field (Master's preferred)
- Minimum 5 years of municipal government experience with direct records management or clerk functions
- California Municipal Clerk certification or ability to obtain within 12 months
- Expert knowledge of California Election Code, Public Records Act, and Brown Act requirements
- Advanced proficiency with records management software (e.g., Laserfiche, DocuWare) and Microsoft Office Suite
- Exceptional written and verbal communication skills with demonstrated ability to prepare complex legal documents
- Proven ability to manage multiple high-priority projects simultaneously with strict deadlines