Job Description
Join the City of Portland's dynamic team as we seek an experienced City Clerk to ensure seamless municipal operations. This urgent opening offers a unique opportunity to shape public service excellence in Oregon's largest city. You'll be the guardian of civic integrity, managing critical records, facilitating transparent governance, and supporting the City Council with precision and professionalism. Enjoy competitive benefits, flexible work arrangements, and the chance to make a tangible impact on our vibrant community.
The ideal candidate thrives in fast-paced environments and possesses deep expertise in municipal administration. Portland values diversity, innovation, and community engagement—qualities we seek in our next City Clerk. Apply today to become an integral part of our award-winning municipal government.
Responsibilities
- Oversee all municipal records management, including document retention, archiving, and public records requests compliance
- Manage City Council meetings agenda preparation, minute-taking, and ordinance documentation
- Administer oaths of office, public notices, and official municipal elections
- Ensure compliance with state statutes and local regulations for municipal record-keeping
- Lead records digitization initiatives and implement document management systems
- Coordinate interdepartmental records access and information governance protocols
- Serve as custodian of the City seal and official municipal documents
- Advise City Council and staff on parliamentary procedure and legal compliance
Qualifications
- Bachelor’s degree in Public Administration, Business Administration, or related field (Master’s preferred)
- Minimum 5 years of municipal government experience with direct records management
- Proven expertise in Oregon public records laws (ORS 192) and municipal governance
- Certified Municipal Clerk (CMC) designation or equivalent credentials required
- Advanced proficiency in document management systems (e.g., Laserfiche, DocuWare)
- Exceptional attention to detail with zero-error tolerance for official records
- Strong interpersonal skills for high-stakes public interactions and council support
- Experience leading digital transformation of municipal records processes